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Vision Integrates Value in Soft &Trade Solutions

Digitization Hospitals

Design and implementation of applied solutions for digitization of medical processes in hospitals and intraspitals.

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About us

With our acquired and proven expertise, together with our experts and established teams, we offer services and solutions for the digitization of medical processes, in partnership with established names in the supply of equipment and devices to support the implementation of solutions dedicated to the medical field.

At the same pace with the international development of digitization applied to the medical field, we bring, with the services and solutions implemented, the latest approved and verified technologies.

Our dedicated software solutions involve design, piloting, development, implementation and maintenance.

We ensure staff training through sessions appropriate to the level of training of each function and post-implementation support.

Digitalization of medical processes by Our proposed solution also includes:

  • Digitalization of the interaction of medical units/institutions with third parties
  • Digitization of specific internal flows and processes
  • Preparing the system for interoperability with other health units/institutions respectively for data integration/ consolidation and replication

Vision Integrates Value in Soft &Trade Solutions

We know what we're doing!

Digitizing hospitals in 4 steps

Design and implementation of solutions for digitization of medical processes in hospitals and intraspitals

1.

Consulting and Project Management

1

The Project Management services we offer are comprehensive and provide the necessary support in order to keep the project on time, within budget and quality parameters and to successfully address all identified constraints.
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2.

Software and hardware design

2

Operationally secure, secure medical data collection and processing system at the level of medical units/institutions *communicating bidirectionally with the HIS (Health Information System - medical data processing system)
Read More

3.

Supply and deployment of equipment

3

The system uses professional networking and infrastructure equipment, which ensures high reliability at all levels. The network equipment is secured and controlled by the System Administrator who enforces specific policies in a very fast variant, without the need to move or configure the equipment individually.
Read More

4.

Staff Training and 24/7 Support

4

We provide staff training through sessions appropriate to the level of training of each function and post-implementation support. Our specialists are in constant contact with the beneficiary's team to provide access to the latest versions of the implemented software solutions including the latest legislative updates, new functionalities developed, together with the latest procedures for module optimization and integration with other systems.
Read More

Vision Integrates Value in Soft &Trade Solutions

Solutions for digitizing medical processes

Digitization of the interaction of healthcare facilities/institutions with third parties: patients, companies, other healthcare facilities, etc.

Digitization of specific internal flows and processes

Preparing the system for interoperability with other health units/ institutions for data integration/ consolidation and replication

Vision Integrates Value in Soft &Trade Solutions

Medical system
FMD Mobile

The right patient with the right drug, the right dose, the right route of administration, the right time of administration

Patient ID wristband

Safely determine the patient as the legitimate recipient of the treatment or procedure.

Ensuring that the procedure being undertaken is actually the one the patient needs.

PDA for scanning wristband and barcode assigned to medication labels and lab samples

Ensures double patient identification.

Provides accurate data on treatment administration: when, what, who.

Provides accurate data on collection of biological samples: when, what, from whom.

Provides accurate data on the patient’s route in hospital.

Collect medical information at the bedside via the PDA, necessary for the care plan.

Provides access to the medical record.

Telemetry watch that collects a range of information from the patient

Ensures the collection of a series of information from the patient, medical data (pulse, temperature, oxygen level, etc.) that can be transmitted to the nurses’ office for warning purposes when parameters are exceeded.

The telemetry clock is compatible with IOS and Android operating systems and by running the System it is interconnected with the tablet for the Doctor function so that all the information necessary for the medical act can be collected at the patient’s bedside.

Active bedside tablet for two-way communication

The active tablet for two-way communication, mounted at the bedside on a three-axis mobile arm, is also used to facilitate the care of isolated patients. In this regard, the tablet program presents useful information to patients, information about patients’ rights and obligations.

The tablet is also provided with an easy-to-access alarm button, which can be attached to both the tablet and the patient’s bed.

By using tablets attached to the patient’s bedside, patient-nurse and patient-doctor communication is improved: direct, direct communication. The patient can call and be called by video call at any time. The patient can also be called (audio – video) by caregivers, which is very important for an immobilized patient and not only. They also allow secure access to the patient’s medical data, i.e. the doctor can securely access (authenticated by an NFC card) medical data directly at the bedside.

The tablet offers useful patient information, information about rights and obligations, entertainment section and two-way call function directly with the nurse’s office.

Patient ID wristband

PDA for scanning wristband and barcode assigned to medication labels and lab samples

Telemetry watch that collects a range of information from the patient

Active bedside tablet for two-way communication

Safely determine the patient as the legitimate recipient of the treatment or procedure.

Ensuring that the procedure being undertaken is actually the one the patient needs.

Ensures double patient identification.

Provides accurate data on treatment administration: when, what, who.

Provides accurate data on collection of biological samples: when, what, from whom.

Provides accurate data on the patient’s route in hospital.

Collect medical information at the bedside via the PDA, necessary for the care plan.

Provides access to the medical record.

Ensures the collection of a series of information from the patient, medical data (pulse, temperature, oxygen level, etc.) that can be transmitted to the nurses’ office for warning purposes when parameters are exceeded.

The telemetry clock is compatible with IOS and Android operating systems and by running the System it is interconnected with the tablet for the Doctor function so that all the information necessary for the medical act can be collected at the patient’s bedside.

The active tablet for two-way communication, mounted at the bedside on a three-axis mobile arm, is also used to facilitate the care of isolated patients. In this regard, the tablet program presents useful information to patients, information about patients’ rights and obligations.

The tablet is also provided with an easy-to-access alarm button, which can be attached to both the tablet and the patient’s bed.

By using tablets attached to the patient’s bedside, patient-nurse and patient-doctor communication is improved: direct, direct communication. The patient can call and be called by video call at any time. The patient can also be called (audio – video) by caregivers, which is very important for an immobilized patient and not only. They also allow secure access to the patient’s medical data, i.e. the doctor can securely access (authenticated by an NFC card) medical data directly at the bedside.

The tablet offers useful patient information, information about rights and obligations, entertainment section and two-way call function directly with the nurse’s office.

Vision Integrates Value in Soft &Trade Solutions

FMD Mobile dedicated software

The right patient with the right drug, the right dose, the right route of administration, the right time of administration

Through identification and traceability, the system allows the verification and authentication of the patient and their association with specific healthcare products and services in the healthcare delivery process.

This makes healthcare faster and more efficient, while improving patient safety and the integrity of the supply chain for medicines and medical supplies, coupled with efficient document management.

Particular features in the context of medicines/(medication)

  • the right patient
  • the right medicine
  • the right dose
  • the right time of administration

In the context of medical procedures, patient safety characteristics are:

  • the right machine
  • the right location
  • right time
  • right procedure
  • right patient
  • right user

Fast management of all the components:

  • Automatically collect the data required for medical records
  • Electronic traceability of the pharmaceutical products and sanitary materials used for each individual patient
  • Double patient identification to avoid medical errors
  • Medical document management

The digitization of medical processes, eliminating as much as possible documents in physical [paper] format, especially those with which patients also interact and are thus secured:

  • Gathering medical information at the bedside via PDA
    Audio/video communication for each individual patient
  • Real-time data collection for medical records
  • Electronic traceability of pharmaceutical products and sanitary materials used for each individual patient

The management has ensured the traceability of the medical act and hospital resources:

  • Information is continuously updated and becomes available at all levels as soon as it is entered into the system.
  • The system ensures real time monitoring of the determinants of the safety of the medical act.
  • Traceability reports are generated on the medical act and the sanitary materials used.
  • Real-time information is provided for optimized decision support.

The doctor sees in real time the investigations performed, results, medication administered, interdisciplinary consultation, investigations, etc. The doctor has secure access anytime and anywhere to the patient’s medical information, can view and edit information in real time:

  • Temperature record
  • Interdisciplinary consultation
  • Operator Protocol
  • Paraclinical investigations

The physician can configure alerts for specific patients for investigations whose values are outside the reference range.

Through the application the physician can use the dictation option. Basically, the system will transcribe into text, the inter-disciplinary consultation, the operative protocol, etc., the information being taken into the patient’s electronic record.

For Nurses the system includes devices that centrally collect and transmit patient’s medical parameters/data for the purpose of specific documents. Parameters are sent bidirectionally to the telemedicine system’s database and to the Hospital’s computer system’s database For the Assistant function, the PDA device also allows access to functions such as condices and products, double-check of medication adherence, and care plan.

The pharmacist generates a unique code for the traceability of the medication administered to the patient and is provided with the functions of:

  • Check
  • Stock receipt
  • Decommissioning
  • Medication Verification

The system administrator has a number of complex security, identification and authentication elements defined. The administration interface is complex and allows quick management of all components.

  • Quick control of system hardware and software resources
  • A high degree of system security
  • IT stability, minimal impact in case of malfunctions
  • System-wide interoperability and connectivity services are provided through the Web Connector function

Interoperability module

Secure data middleware between FMD Mobile and any other system using open standards

Uses standardized nomenclatures according to the international standards ICD 10 (with the possibility of upgrading to ICD 11), DCI/ATC, HL7, LOINC and SNOMED

It provides the interoperability component for handling data by international formatting standards (HL7, HL7 FHIR) by connecting the FMD Mobile data collection and processing system with other national and European digital systems.

The Interoperability Module is a middleware designed as a secure data interchange gateway between the FMD Mobile data collection and processing system and any system using open interoperability standards.

The interoperability module uses open standards and makes the source code and documentation available to the beneficiary.

Vision Integrates Value in Soft &Trade Solutions

EMDoc

Document Management System

Register, index, search, search, view documents by multiple criteria.
Provides holographic signature enrollment through specialized pressure-sensitive devices, which provide biometric signature verification to accurately identify the signer. The solution retrieves in digital format documents issued by a wide suite of applications (ERP; HER; HR; etc.) grouped by user-selected categories in the working screen. Depending on the selected category, the document is enrolled on the predefined workflow.

  • Allows to register, index and visualize documents by multiple criteria;
  • Allows searching documents, through search engine type search mechanisms by number, issuer, recipient, typology, description, etc….;
  • Provides processing history per flow for predefined document templates;
  • Allows automatic or manual registration of documents in predefined registers, both within the specialized module of registration – automatic registration, but also within the module of document management – manual registration;
  • Provides flow status tracking – automatically generated – for each step in the flow;
  • Highlights the date on which the response/ endorsement has been completed;
  • Reports can be generated whose content consists of information about the work tasks (under different statuses) of users with a specific role;
  • Provides holographic signature enrollment through specialized pressure-sensitive devices that provide biometric signature verification to accurately identify the signer (https://en.wikipedia.org/wiki/Biometrics);
  • Record the signature using advanced means of security (RSA/AES encryption, unique hardware ID for unique device identification, writing speed, acceleration and pressure as the user writes);
  • The solution digitally retrieves documents issued by a wide suite of applications (ERP; HER; HR; etc.) grouped by user-selected categories, in the working screen. Depending on the selected category, the document is inserted in the predefined workflow.
  • Allows adding an electronic signature using digital certificates by specifying its position and size on the document;
  • Records details of the certificate used to make the signature, including the date, name, location and holographic signature image;
  • Allows electronic archiving of documents;

Vision Integrates Value in Soft &Trade Solutions

RFiD

A fully automated solution for the management of fixed assets and inventory items, based on the use of a complete record-keeping and inventory system using RFID tags and unique barcodes assigned to all items throughout the organization.

RFID technology is useful for tracking hospital assets and inventory management. Whether we are talking about administrative inventory items, lab equipment, instrumentation, consumables or even high-value equipment, RFID solution is the best option that can provide a reliable and fast way to track without counting each item individually. You can instantly see different items of a particular type, what condition they are in, or detect their location. You can easily trace an item's path from receipt in the warehouse to its use. This system also performs stock audits and checks. Even lost items can be more easily detected using the handheld RFID system.

  • Allows standalone or integrated operation with other applications, equipment and devices to provide a customized solution. Modular architecture allows for easy expansion of functionality to meet specific institutional needs.
  • Export data to ERP accounting system;
  • Export specific data to mobile terminals;
  • Collection of inventory reports, processed using mobile terminals in offline mode.
  • Report inventoried objects, pluses, minuses by locations, responsible persons;
  • Report unidentified objects, pluses in the field;
  • Report objects found, not found by management, locations, persons;
  • Customized reports and documents;

Offline function
Enables specific data to be exported to mobile terminals and inventory lists to be processed without network connection by scanning RFID tags;
Enables collection, transmission and processing of inventory lists from the mobile terminal to the central application;

Photo function,
allows taking photos of items to prove the existence, labeling, location or condition of the item;

BarCode function,
allows mobile terminals equipped with a barcode scanner to read only the barcode printed on RFID tags;

CameraScan,
allows exclusive reading of the barcode printed on RFID tags using the camera.
Allows the mobile application to be installed on approved terminals and provides the possibility to carry out the intermediate inventory simultaneously in multiple locations.

ObjectIdentified,
allows applying temporary tags and registering the position in the inventory list in the mobile terminal;

Localization function,
allows the quick identification and finding of an item through a progressively louder audible alert;

Details function,
allows to visualize or record information associated with the item;

PACS system

Connectivity with all imaging equipment

3Dnet Medical is a web-based PACS system for archiving and visualization of medical images. The solution is compatible with DICOM 3.0 standard and can connect with any type of imaging equipment: CT, MRI, digital radiology, mammography, ultrasound, nuclear medicine, bone densitometry, etc. With 3Dnet Medical, patient images obtained in the radiology department can be immediately accessed from the hospital wards leading to the elimination of films or CDs, cost reduction and improvement of the medical act.

  • Connectivity with all imaging equipment

  • Exam archiving: 10 years

  • DICOM diagnostic viewer

  • HL7 interface

  • Image migration

SVA

EMPLOYEE VIRTUAL SPACE
SVA is an online and mobile application, a tool that encourages communication with employees and provides quick access to documents and information, thus streamlining the work of the HR department.

BENEFITS

  • Unlocking HR staff
  • Easy access to HR services
  • Quick response time
  • Employee involvement and empowerment
  • Improve and optimize processed data
  • Reduce resource requirements and costs

  • Automating access to personal information

  • Secure personal account access

  • Personal information

  • Leave days taken – remaining

  • Leave requests

  • Courses and assessments

  • Documents of general interest, regulations

  • Documents of personal interest, certificates

  • Time sheets

  • Pay slips

  • Delegations

  • Personal file

  • Get documents or information specific to HR departments.

  • Allows you to initialize leave requests or download documents, reducing the time consumed by HR departments to approve and complete them.

  • Communication tool between HR departments and employees, facilitating the transfer of information.

  • Employee information can be viewed by employees in real time.

  • Employees use the VMS to request approval of leave requests, designate substitutes or request specific documents from HR departments.

  • VAS can significantly reduce HR department congestion by automating the process of issuing and submitting documents and approving requests.

  • Standardizing documents, reduces processing time and accuracy of data completion.

ZABBIX

SECURITY SERVICES MANAGEMENT
ZABBIX is an application that enables monitoring, alerting, security and optimization of data networks and related equipment.

BENEFITS

  • Effective performance monitoring of server equipment;
  • Efficient monitoring of data network equipment;
  • Generate incident alerts, etc.
  • Easily configurable, exceptional performance.
  • Graphical visualization of equipment and connection status.

Consulting and Project Management

The Project Management services we offer are comprehensive and provide the necessary support in order to keep the project on time, within budget and quality parameters and to successfully address all identified constraints.

Vision Integrates Value in Soft &Trade Solutions

Customized software and hardware design

A system for collecting and processing medical data, operationally secured at the level of medical units/institutions *which communicates bidirectionally with the HIS (Health Information System – medical data processing system).

The entire solution is delivered turnkey, fully configured and operational, with customized elements. The system is built to comply with legislation, with specific reference to GDPR. The system (hardware-software) aims to uniquely associate patient and medical maneuvers in compliance with ANMCS regulations.

Vision Integrates Value in Soft &Trade Solutions

Equipment supply and deployment

The system uses professional networking and infrastructure equipment, which ensures high reliability at all levels:

  • Datacenter equipment is accessible only to system administrators.
  • The distributed networking equipment is secure, discrete, stable, unitary controlled and wide-area.
  • User equipment is made of professional tools and has performance and hygiene characteristics that allow its use in the hospital environment.
  • Equipment installation and configuration is fully provided.
  • The network equipment is secured and controlled by the System Administrator who applies specific policies in a very fast variant, without the need to move or configure the equipment individually.

Vision Integrates Value in Soft &Trade Solutions

24/7 support

We offer our customers support and maintenance for all implemented applications, both by traditional means (on site, telephone, fax) and by online support (Internet, VPN). Through these services, our specialists are in constant contact with the customer’s team to provide access to the latest versions of the implemented software solutions including the latest legislative updates, new functionalities developed, along with the latest procedures for module optimization and integration with other systems.

Vision Integrates Value in Soft &Trade Solutions

Partners

Patient identification wristband
PDA device for wristband scanning
Telemetry watch
Patient Tablet

BENEFITS

Digitizing hospital processes increases quality of care and patient safety

Accuracy – The system verifies in real time the correlation between the patient and the medical maneuvers to be performed, drugs to be administered. Basically we realize the connection of time, place and medical indication between patient and medical staff. And this translates into an increase in patient confidence in the quality and accuracy of medical care provided in our hospitals.

Traceability – We know the route traveled by the health material or a biological sample collected. At what time, who collected it, where it was processed, who communicated the result. This translates for the patient into safety and accuracy – that the blood, for example, was processed at the correct time, that the results are communicated in time and that medical intervention can be carried out as quickly and as well as possible.

Speed – It is very important for us to provide doctors with the tools to help save lives. The fact that the doctor receives an alert on his phone that the patient has tests out of the timeframe that he, as a doctor, has set, gives him the chance to intervene then and there.

Mobility – The doctor has anytime, anywhere, secure access to the patient’s medical data on their mobile phone/tablet. Anytime they can adjust the dosage of medication, request additional tests or extra investigations. For the patient it means better care that responds to their needs in real time.
At the same time, the system is a tool to reduce administrative time spent by the doctor in favor of time spent at the bedside. Through the dictation function, information dictated by the doctor on his phone/device is automatically transcribed into the patient’s electronic medical record, basically the system provides the technological basis for the digitization of the FOCG, when the legislative framework will allow.

Communication – Through tablets attached to the patient’s bedside, the communication between the patient nurse and the patient doctor is improved: direct, direct communication. The patient can call and be called by video call at any time. The patient can also be called (audio – video) by caregivers, which is very important for an immobilized patient and not only. They also allow secure access to the patient’s medical data, i.e. the doctor can securely access (authenticated with an NFC card) medical data directly at the bedside.

Operational cost efficiency – Knowing at any time what is the consumption, what are the stocks of sanitary materials, for example, in each ward, decisions can be taken to avoid supply bottlenecks or the running out of materials in the emergency department (a common aspect in Romanian hospitals).

For the patient it means continuous, quality, predictable healthcare.

The difference between health card and bracelet

  • The health card is a component of the social health insurance system. It is designed to verify the insured status of persons who receive medical services covered by CNAS.
  • The patient identification bracelet is a local, internal hospital tool – a key between the patient and the electronic medical data collection and processing system that ensures double identification, patient safety and, consequently, an increase in the quality of medical services.

"The right patient with the right drug, the right dose, the right route of administration, the right time of administration".

Thank you

Applied solutions for digital medicine

Now in Romania too

Dedicated software - Customized hardware - 24/7 support

Vision Integrates Value in Soft &Trade Solutions

+40 722 352 160
office@vivsofttrade.ro
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VIV SOFT&TRADE SRL
ȘOS. TUDOR NECULAI NR. 9, CP 700732, IAȘI